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Way back when everything was paper or "hard copy" oriented, the process of collecting and processing documents for discovery was a fairly straight-forward. Document management was a time consuming and tedious process subject to human error. However, with the proliferation of electronic discovery (Electronic Discovery), the world of litigation has changed considerably.

Consider that:

The volume of information gathered in electronic format is often much greater than what would be available in hard copy.
Today, over 75% of information gathered in the discovery process is in electronic format.
Recent rulings on the handling of Electronic Discovery (aka e Discovery) have focused a spotlight on Elecronic Discovery and Data Recovery Service like never before.

Given these factors alone, it becomes clear that your choice of Electronic Discovery vendor is critical.

electronic discovery: data recovery, filtering, processing

Dealing with Electronic Discovery over paper affords greater flexibility, speed, and efficiency in handling and processing discovery documents. What used to take weeks and months now takes hours and days. Projects which were impractical because of time or resource constraints can now be done quickly and efficiently by leveraging technology to filter the data collected and isolate the most relevant documents.

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Electronic data discovery can create a situation where the volume of data can be overwhelming. Initial document management will require a plan to be implemented to determine what to process and what is irrelevant. Our litigation consultants at Doc1 Solutions have the legal experience and tools to help you during your discovery process. Our document review tool will provide you with a landscape of what is contained in your database. Doc1 Solutions' legal services utilizing our state of the art technology can help you evaluate your data on a case level or on a custodian level. The attorney can search across the data set for strategic terms or view the data sorted by preset methods (e.g., date, author, recipient, etc.). This allows our clients the flexibility to get either a high-level or more detailed understanding of what is in your data. Additionally, our legal project managers can work with you to formulate methods for cutting through the clutter by providing reports or designing search strategies which can help analyze what data is valuable to you.

At Doc1 Solutions our throughput is approximately 750,000 to 1,000,000 pages of paper per day. This is the equivalent of roughly 400 boxes, per day. Today, most courts employ fast track calendars. During litigation, proper document management is a key factor in identifying and preparing relevant documents in a relatively short amount of time.

Consider that oftentimes the amount of information gathered during discovery can be so voluminous that it is virtually impossible to manually review every document. The cost of printing emails and their attachments alone can be overwhelming, not to mention the logistical problems of dealing with hundreds or thousands of boxes of paper. This year, over a trillion Emails will be sent and received. If the average user sends 40 Emails a day, this equates to 200 Emails a week, 800 Emails a month, and 9,600 Emails in a year. Assume that the average size of an Outlook mail file with 9,600 Emails is approximately 850 megabytes, factor in the metrics which indicate that the average number of pages per megabyte contained in an Outlook Email file is approximately 97 -- the average number of pages for one custodian, for one year, for Email only can be as much as 82,000 pages (approximately 33 boxes of paper). Then factor in the number of custodians you need to collect from, the relevant time span (usually multiple years), and include non-Email documents and you can quickly see how even a small matter with a few custodians can add up.

Big Outlook File = Many boxes of paper documents!


There are many ways to deal with electronic discovery. Some follow the model of collect and process everything. Others collect all but leverage the ability to search through a data population to narrow down the documents which will be processed. This can save both time and money for you and your client.

At Doc1, we want to be more than just your ediscovery vendor. We will work with you to outline a discovery plan and work flow processes to take you through all phases of discovery including collection, culling, review, production to trial. We can analyze your data prior to processing and provide you with an analysis and breakdown of your data population - by file type, search terms, etc. - and a means by which you can review this information to make the call on what you want to process.

At Doc1 Solutions, we work with large and small law firms on cases and utilize the most advanced data filtering technology in the industry. Our legal consultants will work efficiently with attorneys and clients to help them cull their data, extract duplicates and process data to a customized specification. Different cases require different approaches and at Doc1 we're here to help determine what is best for your situation and to get your job done right the first time.